The Best File Manager For Android?

The Best File Manager For Android
Top 8 File Manager Apps for Android in 2022

  • AirDroid Personal.
  • Astro File Manager.
  • MiXplorer.
  • Files (Google)
  • Solid Explorer.
  • Total Commander.
  • Root Explorer.
  • ASUS File Manager.

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Does Android have a built in file manager?

The Device File Explorer lets you view, copy, and delete files on an Android device. It’s useful when examining files your app creates or if you want to transfer files to and from a device. To work with a device’s file system, proceed as follows:

  1. To open the Device Explorer, select View > Tool Windows > Device File Explorer or click the Device File Explorer button in the tool window bar.
  2. Select a device from the list.
  3. Interact with the device content in the file explorer window:
    • Right-click a file or directory to create a new file or directory.
    • Save, upload, delete, or synchronize the selected file or directory to your machine.
    • Double-click a file to open it in Android Studio.

Figure 1. The Device File Explorer tool window. Android Studio saves files you open in the Device File Explorer in a temporary directory outside of your project. If you make modifications to a file opened using the Device File Explorer and want to save your changes back to the device, you must manually upload the modified version of the file to the device.

  1. When exploring a device’s files, the following directories are particularly useful: data/data/ app_name / Contains data files for your app stored on internal storage,
  2. Sdcard/ Contains user files stored on external user storage (pictures, etc.).
  3. Note: Not all files on a hardware device are visible in the Device File Explorer.

For example, in the data/data/ directory, entries corresponding to apps on the device that are not debuggable can’t be expanded in the Device File Explorer.
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Is file manager a good app?

The Best File Manager For Android File manager apps are among the most important apps on your device. With them, you can browse your files, find your downloads, manage your storage space, move things around, and a lot more. Not everyone is too keen on file organization because it can be pretty boring, but it still must be occasionally done.
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Is Solid Explorer free?

1. Solid Explorer – Solid Explorer has risen through the ranks of Android file explorer apps and is now one of the best options for managing files on your Android device. It features a swish, streamlined user interface with easy to use menus, plus a range of themes to suit your color preferences, all using Google’s Material UI design. The Best File Manager For Android One of Solid Explorer’s best features is its side-by-side view, which allows you to drag and drop files or folders from one panel to another. The side-by-side view makes transferring files incredibly simple, saving you from having to remember where the destination folder is. The Best File Manager For Android Solid Explorer is a premium file manager for Android. You receive a two-week trial, after which you’ll need to pay $2 to continue using the app.
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Do I need file manager on my phone?

A file manager application can help you organize, store and transfer files on your mobile device. You can choose from several file manager apps for Android or iOS. File manager apps are great for freeing up storage on your mobile device and securely storing important files.
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Does Android have a file system?

/sd-ext – This is an additional partition of the sdcard partition, which is only present on some devices, typically ones that have custom ROMS or mods on them. It can usually be used with certain ROMS that have special features such as APP2SD+ or data2ext enabled.

This is essentially a /data partition of the /sdcard and stores some user data and settings that are typically stored on the /data partition. This is useful for devices with limited internal memory. Without rooting their device, Android users typically can only access the data partition. The contents of this partition are what you will see in most file managers or when you connect it to a PC.

If you have an external SD card attached to the device, you will also be able to view its contents of it in this user-accessible data partition. If your phone doesn’t come packing a decent file explorer or manager, you can simply install one of the powerful third-party file managers available on the Play Store.

You can also browse your data files on a PC via a USB connection. However, ensure that your phone is in MTP (Media Transfer) or File Transfer mode. Android also divides its storage into three distinct categories, which is quite different from a PC’s file system layout. Here is how it divides its storage: Device storage — This refers to the pool of storage you can work with and access.

You can even modify files in this storage area. Portable SD card storage — This storage area is allocated to external SD cards. You can load files into this and then insert them into your device. Device root storage — Every Android device has a special file system where all the root files are stored.

This includes operating system files, sensitive application data, system apps, and more. Users typically cannot modify this file system for security and device safety reasons unless, of course, they have root access. In the most basic sense, ‘root’ refers to the topmost folder in the Android file system.

This would be the equivalent of the c:\ drive on Windows. Unlike Windows, though, Android has built an invisible barrier about halfway up the file system tree and only allows you to access certain files before you hit this virtual wall beyond which the root files lie.
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Does Android have a file app?

On your phone, you can usually find your files in the Files app, If you can’t find the Files app, your device manufacturer might have a different app. Learn how to get help for your specific device, Important:

  • Some of these steps work only on Android 10 and up. Learn how to check your Android version,
  • Some of these steps require you to tap the screen.
  • Call captioning only works on Pixel phones.

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Does Google have a file manager?

Use Files by Google to free up space on your device and browse and share your files. Files by Google works on Android version 5.0 and up. If you don’t have the app, you can download it from the Play Store.
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Is file manager the same as File Explorer?

Where Is the File Manager in Windows 10? – The default file management app in Windows 10 is File Explorer, You can access File Explorer in several different ways in Windows 10. By default, the File Explorer app (a folder icon) is pinned to the taskbar. This is the fastest way to access File Explorer. Several other options include:

Start Menu : Select Start, type File Explorer, and select the File Explorer desktop app, Run Command : Select Start, type Run, and select the Run desktop app, In the Run app, type Explorer and select OK, Start Right-Click : Right-click Start and select File Explorer,

The File Explorer app in Windows 10 is one of the more functional file management apps offered by Microsoft. It includes several panes for browsing folders, managing files, and previewing file contents.
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What is the most important file in Android?

Android | Android Application File Structure

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It is very important to know about the basics of Android Studio’s file structure. In this article, some important files/folders, and their significance is explained for the easy understanding of the Android studio work environment. The Best File Manager For Android All of the files marked in the above image are explained below in brief:

  1. AndroidManifest.xml : Every project in Android includes a manifest file, which is, stored in the root directory of its project hierarchy. The manifest file is an important part of our app because it defines the structure and metadata of our application, its components, and its requirements. This file includes nodes for each of the Activities, Services, Content Providers and Broadcast Receiver that make the application and using Intent Filters and Permissions, determines how they co-ordinate with each other and other applications. A typical AndroidManifest.xml file looks like:
    xml version = “1.0” encoding = “utf-8” ?> < manifest xmlns:android = "" package = "com.example.geeksforgeeks.geeksforgeeks" >

    1. < application
    2. android:allowBackup = “true”
    3. android:icon = “@mipmap/ic_launcher”
    4. android:label = “@string/app_name”
    5. android:roundIcon = “@mipmap/ic_launcher_round”
    6. android:supportsRtl = “true”
    7. android:theme = “@style/AppTheme” >
    8. < activity android:name = ".MainActivity" >
    9. < intent-filter >

    < action android:name = "android.intent.action.MAIN" /> < category android:name = "android.intent.category.LAUNCHER" />

    /li>

  2. Java : The Java folder contains the Java source code files. These files are used as a controller for controlled UI (Layout file). It gets the data from the Layout file and after processing that data output will be shown in the UI layout. It works on the backend of an Android application.
  3. drawable : A Drawable folder contains resource type file (something that can be drawn). Drawables may take a variety of file like Bitmap (PNG, JPEG), Nine Patch, Vector (XML), Shape, Layers, States, Levels, and Scale.
  4. layout : A layout defines the visual structure for a user interface, such as the UI for an Android application. This folder stores Layout files that are written in XML language. You can add additional layout objects or widgets as child elements to gradually build a View hierarchy that defines your layout file. Below is a sample layout file:
    xml version = “1.0” encoding = “utf-8” ?>

    1. < LinearLayout xmlns:android = ""
    2. android:layout_width = “match_parent”
    3. android:layout_height = “match_parent”
    4. android:orientation = “vertical” >
    5. < TextView android:id = "@+id/text"
    6. android:layout_width = “wrap_content”
    7. android:layout_height = “wrap_content”
    8. android:text = “Hello, I am a TextView” />
    9. < Button android:id = "@+id/button"
    10. android:layout_width = “wrap_content”
    11. android:layout_height = “wrap_content”
    12. android:text = “Hello, I am a Button” />

    /li>

  5. mipmap : Mipmap folder contains the Image Asset file that can be used in Android Studio application. You can generate the following icon types like Launcher icons, Action bar and tab icons, and Notification icons.
  6. colors.xml : colors.xml file contains color resources of the Android application. Different color values are identified by a unique name that can be used in the Android application program. Below is a sample colors.xml file:
    xml version = “1.0” encoding = “utf-8” ?>

    • < resources >
    • < color name = "colorPrimary" >#3F51B5
    • < color name = "colorPrimaryDark" >#303F9F
    • < color name = "colorAccent" >#FF4081

    /li>

  7. strings.xml : The strings.xml file contains string resources of the Android application. The different string value is identified by a unique name that can be used in the Android application program. This file also stores string array by using XML language. Below is a sample colors.xml file:
    1. < resources >
    2. < string name = "app_name" >GeeksforGeeks

    /li>

  8. styles.xml : The styles.xml file contains resources of the theme style in the Android application. This file is written in XML language. Below is a sample styles.xml file:
    < resources > < style name = "AppTheme" parent = "Theme.AppCompat.Light.DarkActionBar" >

    • < item name = "colorPrimary" >@color/colorPrimary
    • < item name = "colorPrimaryDark" >@color/colorPrimaryDark
    • < item name = "colorAccent" >@color/colorAccent

    /li>

  9. build.gradle(Module: app) : This defines the module-specific build configurations. Here you can add dependencies what you need in your Android application.
    apply plugin: ‘com.android.application’

    1. android
    2. buildTypes
    3. }
    4. }
    5. dependencies

    /li>

: Android | Android Application File Structure

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What is FileMaster on an Android phone?

FileMaster can help you optimize your phone with powerful junk files cleaner, phone booster, app manager, CPU cooler and file transfer. FileMaster is a device manager and optimization tool that has installed by over 10 million users. Key features: File CleanerMake your phone clean is our top priority.
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Is files by Google good?

1. Remove Junk Files – Unwanted and unused files and apps not only consume valuable storage but can slow down your Android phone. Files by Google lets you quickly remove this junk, to clean up and speed up your device. Tap the Clean button at the bottom of the screen to view how much space is currently available on your phone and how much you can reclaim.

In the Junk files section, you can delete temporary files by tapping the Confirm and free up button. Below this are additional options for removing duplicate files, memes, old screenshots, large files, and downloads. Tap Select and free up to review and delete these items. The Your unused apps option lets you uninstall apps that you haven’t used for over four weeks and are likely consuming a lot of storage, Tap Select and free up and either choose apps to remove individually or select All items,

Tap Uninstall and confirm the removal.
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What is the best way to Organise lots of files?

Imagine that you’re getting ready for work in the morning. You need to find something to wear, so you open your dresser drawer and discover three socks, a hat, and a sweater. You open another drawer to find an old holiday costume. It takes so long to find an outfit that you’re stressed out and running late.

  • Your clothes are probably more organized than that, but your files might not be.
  • It’s just as frustrating and time-consuming to find the documents you need, when you need them.
  • In fact, 57 percent of U.S.
  • Office workers say one of their top three problems is quickly finding files and documents, according to a recent survey,

Good news: You can save time and learn how to organize digital files with a few best practices. The key is to decide on a system, communicate it clearly to everyone in your organization, and be consistent. Here’s your guide to organizing digital files.

  • Who needs to understand your digital file organization system? The obvious answer is “everyone,” but consider the needs of people who aren’t very tech-savvy and those who will only be accessing your files occasionally.
  • When will you start this, and how much time can you spend?
  • How will you know you’ve succeeded?

Here’s an example: “All 22 employees need to understand our new digital file organization, but especially the writers and graphic designers, since they create the files. The office manager will start by spending one Friday afternoon on this, followed by an hour or so each week.

  • What do they like and dislike about the current computer file organization system?
  • What’s confusing or difficult to find?
  • What are their suggestions for how to organize digital files? What’s worked well for them in the past?

Along with their input, here’s what else you need:

  • Tools: Your computer and online file-sharing software, It’s best to store files on a cloud-based server, rather than on-premises, because it’s easier for everyone to access.
  • Supplies: Paper and pen for jotting down notes or reminders (optional).
  • Time: At least two hours, unless you have very few files. You don’t have to do it all in one sitting, though—break it into chunks so it’s more manageable.

#3. Delete and archive first There’s definitely an argument for saving everything just in case, especially tax-related documents. But if you have duplicate files or documents you’ll never reference again, delete them. Delete files before you start filing so you don’t waste time organizing them, just to delete them later.

If you’re not sure whether to keep them, put them in a folder titled Archive, #4. Organize digital files by name, date, project, or department Now you’re ready to start organizing, but how? The best way to organize files on a computer will vary based on your organization and its needs. Decide whether it makes sense to organize files by name, date, project, or department.

After that, shared drive folder structure best practice is to start with your broadest categories for your main folders, and then get more specific with subfolders. Here’s what that could look like. Organizing by name Best for: Organizations that mainly identify projects by the client’s or organization’s name, such as a marketing or advertising agency. The Best File Manager For Android Organizing by date Best for: Organizations with large amounts of files tied to time periods, like a financial services business. Pros: It’s easy to focus on a specific time period, such as the quarter or fiscal year. Cons: It’s harder to find projects based on other categories, such as the type of project. The Best File Manager For Android Organizing by project Best for: Organizations with lots of cross-departmental collaboration—for example, a project manager, writer, and graphic designer work together on every project. Pros: It’s easy to find everything related to a project, including a variety of file types, because it’s all in one place. The Best File Manager For Android Organizing by department Best for: Organizations where departments are fairly siloed—for example, there’s little interaction across finance, sales, and customer service. Pros: Each team knows where to find their files, so searching is faster. Cons: When departments do collaborate, it can be confusing deciding where to save files. The Best File Manager For Android #5. Choose a file naming convention After you’ve decided how to organize digital files, decide how to name them. Avoid vague file names like “draft1.doc”—the more specific you are, the easier searching will be. Ideally, your file names should be detailed enough that you know exactly what they are at a glance.

  • If you’re organizing by date, your file name structure might be YYYY-MM-DD (year month day), followed by any other details you might search for (for example, 2021-06-26_Contoso-Suites_social-media-ads ).
  • If you’re organizing by name, project, or department, start with that, again followed by anything you might type in to search for it (for example, Contoso-Suites_social-media-ads_2021 ).

Those file name examples use underscores (_) and hyphens (-), but you don’t have to. It’s OK to use spaces in file names, but some organizations don’t, because you can’t have a space in a URL—you’ll get an error message. If you’re naming files that will go on your organization’s website, such as your logo, avoid spaces and special characters.

Whatever you decide, just be consistent. #6. Establish a system for version control We’ve all been there: “Do I use final_reallyfinal_2.doc or THISONE.doc?” The easiest way is to only use one file, saved on a shared server (instead of someone’s local computer), so everyone can collaborate in real time and there’s no confusion about which file is the latest one.

Use word processing software with tracked changes, so you have a record of everyone’s edits. Another option is to establish a clear order of file name endings and ask the whole organization to stick to it. This is useful if you want a separate file to mark each stage of a process, but it does lead to more files.

  1. First draft: client_project_draft.doc
  2. Revisions from client: client_project_clientedits.doc
  3. After incorporating revisions: client_project_revision1.doc, revision2, etc.
  4. After client signs off on edits: client_project_final.doc

The trick is to not label a file “final” until it really is. Give the client a time limit on revisions, if possible, to avoid a never-ending revision cycle. #7. Organize images There are several ways to organize images, such as by year, event, project, or department.

It might help to use the same digital file organization system for your photos, but you don’t have to. If your business attends a lot of events, consider creating folders for each event type, such as each conference. That way, if an event is annual, it’s easy to see what images you used in previous years all in one place.

Here’s an example: The Best File Manager For Android Just like with your other files, decide on an image naming convention and stick to it. Be specific and descriptive, so searching for images is easier. Include the year, month, and day in the file name (for example, 2021-06-26_spring-tradeshow-booth-backdrop.png ).

And it’s worth repeating: save images to the cloud or make a backup copy on a flash drive. #8. Manage leadership-only or confidential files Build data protection into your digital file organization strategy. Set sharing settings on files and folders so that people outside your organization (like clients and contractors) can only access what they need.

Some software gives you granular control over file sharing settings so you can:

  • Set passwords for files and folders.
  • Give read-only access.
  • Prevent people from downloading files.

Establish a system for which sharing settings to use on which files. Share those guidelines with your team and post them somewhere convenient for future reference. For folders with leadership-only access, remember to revoke access as soon as an employee leaves. The Best File Manager For Android Then it’s easier to organize computer files from a certain time range. Move all of them from one year into their own folder. If you like, create subfolders for each month or quarter. If you need to rename a lot of files, there are apps for bulk file renaming, some of which are free. The Best File Manager For Android #10. Tell your organization how to organize digital files Make it easy for your coworkers to name files correctly and save them in the right place. Here’s how:

  • Have a quick meeting about the new computer file organization guidelines, with time for questions at the end, or send an email with instructions.
  • Post the guidelines to your organization’s group chat app.
  • Create a template folder and subfolders that people can refer to as an example.

Make sure everyone knows to back up their files regularly. Save files to the cloud so they’re accessible anywhere. If people must save files on their computers, make sure they save a backup copy. #11. Maintain your system You might excel at organizing digital files, but others might not, so try not to stress about it.

Schedule recurring file maintenance time to move misplaced files—and gently explain to people what the correct location is. Or designate someone on your team as the go-to person for all file-organizing questions. Encourage people to ask first, rather than possibly saving something in the wrong place. Check in with your team by to see whether your organization system is working and adjust as necessary.

Finally, congratulate yourself on finishing a daunting project that will save your organization a lot of time! Next steps Communicate and collaborate on files with a free group chat app, or get started right away with a comprehensive suite of business apps to help you stay organized.
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Is there a better file manager for Windows?

Conclusion – While all mentioned file managers are one of the best, choosing the right file manager depends on your needs. Consider what your needs are related to file management. Also, file managers come in a variety of free and paid versions. Sometimes free versions only offer very basic functionality, and what you need might be available in the paid ones.

We have provided details of the 5 best file managers for Windows, All of them are great in terms of functionality and features. Before selecting the right file manager for yourself, ensure what your requirements are and which features you want in your file managers. We hope this post will help you know 5 Best File Managers for Windows 10/11.

Please share this post if you find this interested. Visit our social media page on Facebook, LinkedIn, Twitter, Telegram, Tumblr, & Medium and subscribe to receive updates like this.
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Is there a better file manager than Windows Explorer?

FAQs on Windows File Managers – If you’ve been using File Explorer or Windows Explorer for a long time and want to switch to another program for accessing your files, Directory Opus is the best option for you. The program is optimized for Windows and will help you effectively organize and manage your documents.

The sight of unorganized files and documents in File Explorer irritates most of us. The best way to organize your files is to create a separate folder for each type of file and move the file(s) to the folder you create. Many users see Total Commander File Manager as a very intuitive and well-built program.

It’s also said to be better than File Explorer; this may be true because Total Commander has some additional features not found in File Explorer. These features include comparing files by content, image preview support, packing and unpacking files, and much more.

If you are looking for safe File Managers for Windows, here is a list: 1. Total Commander 2. Shrestha Files Pro X 3. Free Commander 4. XYplorer 5. Q-Dir You can check out Total Commander if you are talking about a File Explorer alternative for Windows 10. Formerly known as Windows Commander, it is one of the best file managers for Windows 10 and Windows 11, with multiple languages support, plugins, batch renaming, and more.

Yes, you can completely replace Windows File Explorer. For this, we recommend Directory Opus as the best Windows File Explorer replacement. It fully integrates with Windows and whenever you open File Explorer or a folder, Directory Opus opens instead. You can also open the program from the context menu, much like Windows File Explorer.
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What is the best way to Organise lots of files?

Imagine that you’re getting ready for work in the morning. You need to find something to wear, so you open your dresser drawer and discover three socks, a hat, and a sweater. You open another drawer to find an old holiday costume. It takes so long to find an outfit that you’re stressed out and running late.

  1. Your clothes are probably more organized than that, but your files might not be.
  2. It’s just as frustrating and time-consuming to find the documents you need, when you need them.
  3. In fact, 57 percent of U.S.
  4. Office workers say one of their top three problems is quickly finding files and documents, according to a recent survey,

Good news: You can save time and learn how to organize digital files with a few best practices. The key is to decide on a system, communicate it clearly to everyone in your organization, and be consistent. Here’s your guide to organizing digital files.

  • Who needs to understand your digital file organization system? The obvious answer is “everyone,” but consider the needs of people who aren’t very tech-savvy and those who will only be accessing your files occasionally.
  • When will you start this, and how much time can you spend?
  • How will you know you’ve succeeded?

Here’s an example: “All 22 employees need to understand our new digital file organization, but especially the writers and graphic designers, since they create the files. The office manager will start by spending one Friday afternoon on this, followed by an hour or so each week.

  • What do they like and dislike about the current computer file organization system?
  • What’s confusing or difficult to find?
  • What are their suggestions for how to organize digital files? What’s worked well for them in the past?

Along with their input, here’s what else you need:

  • Tools: Your computer and online file-sharing software, It’s best to store files on a cloud-based server, rather than on-premises, because it’s easier for everyone to access.
  • Supplies: Paper and pen for jotting down notes or reminders (optional).
  • Time: At least two hours, unless you have very few files. You don’t have to do it all in one sitting, though—break it into chunks so it’s more manageable.

#3. Delete and archive first There’s definitely an argument for saving everything just in case, especially tax-related documents. But if you have duplicate files or documents you’ll never reference again, delete them. Delete files before you start filing so you don’t waste time organizing them, just to delete them later.

  1. If you’re not sure whether to keep them, put them in a folder titled Archive, #4.
  2. Organize digital files by name, date, project, or department Now you’re ready to start organizing, but how? The best way to organize files on a computer will vary based on your organization and its needs.
  3. Decide whether it makes sense to organize files by name, date, project, or department.

After that, shared drive folder structure best practice is to start with your broadest categories for your main folders, and then get more specific with subfolders. Here’s what that could look like. Organizing by name Best for: Organizations that mainly identify projects by the client’s or organization’s name, such as a marketing or advertising agency. The Best File Manager For Android Organizing by date Best for: Organizations with large amounts of files tied to time periods, like a financial services business. Pros: It’s easy to focus on a specific time period, such as the quarter or fiscal year. Cons: It’s harder to find projects based on other categories, such as the type of project. The Best File Manager For Android Organizing by project Best for: Organizations with lots of cross-departmental collaboration—for example, a project manager, writer, and graphic designer work together on every project. Pros: It’s easy to find everything related to a project, including a variety of file types, because it’s all in one place. The Best File Manager For Android Organizing by department Best for: Organizations where departments are fairly siloed—for example, there’s little interaction across finance, sales, and customer service. Pros: Each team knows where to find their files, so searching is faster. Cons: When departments do collaborate, it can be confusing deciding where to save files. The Best File Manager For Android #5. Choose a file naming convention After you’ve decided how to organize digital files, decide how to name them. Avoid vague file names like “draft1.doc”—the more specific you are, the easier searching will be. Ideally, your file names should be detailed enough that you know exactly what they are at a glance.

  • If you’re organizing by date, your file name structure might be YYYY-MM-DD (year month day), followed by any other details you might search for (for example, 2021-06-26_Contoso-Suites_social-media-ads ).
  • If you’re organizing by name, project, or department, start with that, again followed by anything you might type in to search for it (for example, Contoso-Suites_social-media-ads_2021 ).

Those file name examples use underscores (_) and hyphens (-), but you don’t have to. It’s OK to use spaces in file names, but some organizations don’t, because you can’t have a space in a URL—you’ll get an error message. If you’re naming files that will go on your organization’s website, such as your logo, avoid spaces and special characters.

Whatever you decide, just be consistent. #6. Establish a system for version control We’ve all been there: “Do I use final_reallyfinal_2.doc or THISONE.doc?” The easiest way is to only use one file, saved on a shared server (instead of someone’s local computer), so everyone can collaborate in real time and there’s no confusion about which file is the latest one.

Use word processing software with tracked changes, so you have a record of everyone’s edits. Another option is to establish a clear order of file name endings and ask the whole organization to stick to it. This is useful if you want a separate file to mark each stage of a process, but it does lead to more files.

  1. First draft: client_project_draft.doc
  2. Revisions from client: client_project_clientedits.doc
  3. After incorporating revisions: client_project_revision1.doc, revision2, etc.
  4. After client signs off on edits: client_project_final.doc

The trick is to not label a file “final” until it really is. Give the client a time limit on revisions, if possible, to avoid a never-ending revision cycle. #7. Organize images There are several ways to organize images, such as by year, event, project, or department.

  • It might help to use the same digital file organization system for your photos, but you don’t have to.
  • If your business attends a lot of events, consider creating folders for each event type, such as each conference.
  • That way, if an event is annual, it’s easy to see what images you used in previous years all in one place.

Here’s an example: The Best File Manager For Android Just like with your other files, decide on an image naming convention and stick to it. Be specific and descriptive, so searching for images is easier. Include the year, month, and day in the file name (for example, 2021-06-26_spring-tradeshow-booth-backdrop.png ).

And it’s worth repeating: save images to the cloud or make a backup copy on a flash drive. #8. Manage leadership-only or confidential files Build data protection into your digital file organization strategy. Set sharing settings on files and folders so that people outside your organization (like clients and contractors) can only access what they need.

Some software gives you granular control over file sharing settings so you can:

  • Set passwords for files and folders.
  • Give read-only access.
  • Prevent people from downloading files.

Establish a system for which sharing settings to use on which files. Share those guidelines with your team and post them somewhere convenient for future reference. For folders with leadership-only access, remember to revoke access as soon as an employee leaves. The Best File Manager For Android Then it’s easier to organize computer files from a certain time range. Move all of them from one year into their own folder. If you like, create subfolders for each month or quarter. If you need to rename a lot of files, there are apps for bulk file renaming, some of which are free. The Best File Manager For Android #10. Tell your organization how to organize digital files Make it easy for your coworkers to name files correctly and save them in the right place. Here’s how:

  • Have a quick meeting about the new computer file organization guidelines, with time for questions at the end, or send an email with instructions.
  • Post the guidelines to your organization’s group chat app.
  • Create a template folder and subfolders that people can refer to as an example.

Make sure everyone knows to back up their files regularly. Save files to the cloud so they’re accessible anywhere. If people must save files on their computers, make sure they save a backup copy. #11. Maintain your system You might excel at organizing digital files, but others might not, so try not to stress about it.

Schedule recurring file maintenance time to move misplaced files—and gently explain to people what the correct location is. Or designate someone on your team as the go-to person for all file-organizing questions. Encourage people to ask first, rather than possibly saving something in the wrong place. Check in with your team by to see whether your organization system is working and adjust as necessary.

Finally, congratulate yourself on finishing a daunting project that will save your organization a lot of time! Next steps Communicate and collaborate on files with a free group chat app, or get started right away with a comprehensive suite of business apps to help you stay organized.
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