Right-click on the file or folder. Select ‘Compressed (zipped) folder’. To place multiple files into a zip folder, select all of the files while hitting the Ctrl button. Then, right-click on one of the files, move your cursor over the ‘Send to’ option and select ‘Compressed (zipped) folder’.
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Contents
How do I zip a file to email it?
How to attach a folder to email from Microsoft Outlook® – The ability to send files through email has been around for quite some time. Microsoft Outlook makes it easy to send files by simply dragging and dropping files into an open email. However, sometimes it’s not enough to be able to send a single file.
Starting in Windows Explorer, navigate to the folder you want to email Right click on the folder itself In the menu that pops up, choose “Send to”, then choose “Compressed (zipped) folder” Rename the zipped folder if necessary, then hit enter Right click the zipped folder, then choose “Send to” again, but this time choose “Mail Recipient” An email compose window pops up with the compressed folder as an attachment
If you find yourself regularly sending folders via email, using the Schedule Recurring Email add-in to send folders can be more useful than using Outlook by itself because it automates the process, thus freeing up your time. It’s especially useful when you don’t know the names of the attachments ahead of time, since it gathers the filenames at the moment the email is to be sent out.
In Outlook click on the Sperry Software button Click on the Schedule Recurring Email’s “Add” button Click on the Create Template button Fill out what the email should look like but don’t include the attachments Click close and choose Save when prompted Fill out the schedule for when to send the emails At the bottom, check the box that says “Always send all files in this folder” Choose the folder you want to send Click Ok
That’s all there is to it; now when the email is set to go out the add-in will look to that folder and add any files it finds there as an attachment. Optionally, you can have the add-in delete the files after they are sent so that you can start over with fresh copies each time.
- Need more information? Download a free trial version of the Schedule Recurring Email add-in,
- Discuss this topic in depth on,
- See I’ve got a folder of over 20 files that I want to send to someone.
- How can you attach an entire folder?,
- View a list of useful Outlook how to articles Feel free to also chat with us by clicking on the “Live Chat” icon.
We try to answer any questions we can.
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How can I email a file larger than 25MB?
Gmail lets you send files or photos larger than 25MB. Users can use Google Drive to send larger files through Gmail. One can also use WeTransfers to send up to 2GB files.
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Is zip file and PDF same?
When PDF Beats ZIP
February 16, 2015
When PDF Beats ZIP for Attaching and Extracting Files There are many benefits to using for creating all sorts of documents, including forms, eBooks, and user manuals. PDF software allows you to insert images and drawings into the document, encrypt sensitive files, redact confidential information, and even use digital signatures for validation. These are among a few of the features that make PDF software so popular, however, one that not too many people know about is the ability to embed file attachments into the document itself. Attaching the PDF document to an email or saving multiple documents to a portfolio allows you to easily send the files off to someone else. What about ZIP compression? When a file is too large to transfer, people generally rely on file compression to zip the file to make it smaller. Sometimes, they use the same zip file format to send a collection of files or documents to another computer or user. This keeps all of the files together and when they’re unpackaged, or unzipped, the files save to a single folder, making them easy to find. There are issues with the zip file format, though. For one, many email filters block files that have the,zip extension as phishers often use this format to send malicious files to their victims. By blocking these files, security teams hope to keep malware out of users’ email inboxes. Another issue that’s common with zipped files is that the process might cause files to become corrupt. Whenever someone modifies a file, in this case by compressing and then expanding it, there’s a risk of corrupting the file contents and rendering it unusable. Using PDF software instead of ZIP While PDF software doesn’t compress files the way the zip format does, it does provide an alternative to packaging multiple files for transfer. Acting as an envelope, the PDF document can have files attached to it in one of two ways. In Foxit software, select COMMENT > Pin > File and place the cursor where the file should be in the document. An icon that resembles a pushpin will designate to readers that there’s an attachment. This method works well if there’s a description or reference to a certain file that you’ve attached. The other method attaches a file to the entire document and it’s just as easy. In Foxit PDF Editor, choose EDIT > Insert > File attachment. Select the file to attach, or drag the file to the attachment panel, and voila! You’ve attached the file. PDF Portfolios package files together as well Users can also take advantage of PDF Portfolios. PDF Portfolios combine multiple files together into a single PDF package. The files in the PDF Portfolio can be PDF files or files of other file formats such as Microsoft ® Office ® or image files. When a user opens the portfolio, they will see a thumbnail for each file listed separately, which they can then click on to open. It is a great way to send files of different file formats together in one package. Is PDF better than zip? While using PDF software isn’t always the best alternative when you need to shrink the size of the file, it does make more sense, however, when you’re sending a collection of files to someone else. Not only does the PDF document provide the ability to include content related to the file as mentioned, but it also allows you to make use of the many other features that PDF software includes. You can digitally sign files, encrypt the contents, share files for collaboration and even use the portfolio feature to better organize content and attached files. So consider the option as part of your workflow. : When PDF Beats ZIP
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What is a zip of a file?
If you’ve been a computer user for a while, chances are you’ve encountered a zip file. Their icons are weird, and their special extraction process sounds like something only a dentist would be qualified to do. Zip files can seem like a hassle, especially if you aren’t necessarily sure how to get the files out of them or how to create them.
- You might be wondering what a zip file is.
- A zip file is a file format that can contain multiple files combined and compressed into one file.
- Files that are zipped have a file extension of,zip.
- Since it’s a type of compressed file, a zip file can be smaller in size than the files it contains.
- This makes the zip file easier and faster to download.
Compressing your files helps them take up less space on your computer. You can compress a variety of files. You might do this if you need to email several large files. Luckily, both Windows and macOS have built-in compression tools, so it’s just a matter of zipping them.
First, locate the files you need to zip and select them. If you have a Mac, you can either right-click or choose the Action button in your Finder toolbar and select Compress. If you have a Windows device, you can right-click, hover over Send to in the menu that displays, and select Compressed (zipped) folder. A nicely packaged file instantly appears. A zip file is usually shown as an icon with a tiny zipper and the,zip file name extension.
Zip files use a type of compression called lossless compression—meaning they don’t lose any information during compression or decompression. This is important for image files, mostly, and audio files that need to maintain quality after being downloaded.
- When a file is compressed, the process of that compression makes a file smaller by reworking redundancies in the data without changing it, so it takes up less space,
- It’s essentially like those space saver bags: all the air has been sucked out of the bag you put a queen-sized comforter into, so it can easily fit in a small and crowded closet.
It’s still a queen-sized comforter after being sealed, but it’s taking up considerably less space. If you receive a zipped file, you simply need to double-click to open it. You will see a new folder with the same name as the zip file with the files inside this new folder.
- From here, you can access and open the files as you please.
- It’s really that easy! You can then delete the zip file since you’ve extracted the originals.
- To see this process in action and learn more, watch the Library’s Making Sense of Your MAC: ZIP Files video,
- We offer a variety of consumer technology videos on the Library’s YouTube channel,
Brityni S. Consumer Tech Specialist
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How do I email a zip file that is too large?
Here’s how to create a zip file and email it with WinZip – Right click a file, set of files, folder, or combination and choose WinZip, Zip and Email, WinZip will automatically zip your file and launch your email application with the Zip file attached.
- Alternatively, open WinZip and create a Zip by selecting files and/or folders from the Files pane and adding them to the Zip pane.
- Once added, the Actions pane will display your Save or Share Zip options.
- Here you can choose to email you file.
- If your file is too large to email as an attachment, even after it’s zipped, WinZip can upload your file to one of your cloud accounts and place a link in your email.
Click here to learn more about using WinZip and your cloud accounts to send large files.
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Can I compress PDF files?
The Adobe Acrobat Compress PDF online tool lets you compress PDF files right from your browser. Use our PDF compressor to make large files smaller and easier to share.
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How do I save a file as a smaller size?
#2. Save as “Reduced Size PDF” – If your file is still very large after you’ve created it electronically, rather than by scanning, there are still some steps you can take. The simplest is to re-save your file as a reduced-size PDF. In the latest version of Adobe Acrobat, open the PDF you wish to re-save as a smaller file, choose File, Save as Other, and then Reduced Size PDF, 
Another built-in feature in Adobe Acrobat allows you to save the file at a reduced size. Navigate to File, then click Reduce file size, You’ll be prompted to choose the folder where you want to save your compressed document. Double click the folder to save it. 
These methods are quick and simple, but be warned that it will reduce the quality of images and will remove digital signatures. If you want more control over how your PDF is compressed in Acrobat, use the optimization method described below instead. Read more : How to convert a fillable form for eFiling
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Can I reduce file size by zip?
When you want to send your PowerPoint presentation to others, it’s easier to do when the file size isn’t too big. You can compress, or zip, the file in Windows, which shrinks the size of the file but retains the original quality of your presentation. You can also compress the media files within the presentation so they’re a smaller file size and easier to send.
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How much does zipping a file reduce the size?
Some types of files compress better than others. Certain data files, such as text files, picture files in the BMP format, and some text style database files can often be compressed by 90% or more. There are some other types of files, such as program files, that may compress by 50% or so.
- Learn how to make a zip file,
- There also are other types of files that often will not compress well.
- For example, most multimedia files will not compress much, as they already exist in a highly compressed state.
- These file types usually employ efficient techniques to compress the data they contain.
- Examples include, but are not limited to, graphic (picture) files (GIF, JPG, PNG, etc), music files (MP3, WMA, etc), and movie files (AVI, MPG, etc).
Files that are compressed, as these examples are, usually cannot be compressed more to any significant extent. Therefore, such files don’t get much, if any, smaller when they are added to a Zip file (.zip or,zipx). You would see a similar lack of compression if you zipped some files using maximum compression and then added that Zip file to another Zip file.
This second Zip file would not be substantially smaller than the first one (it may even be slightly larger). Again, this is because the data in the original Zip file is already compressed. Some document files, including those created by Microsoft Office, are actually Zip files with a custom file extension.
There are other file types that don’t compress well. For example, certain types of encrypted data files, such as those used by home finance programs and some spreadsheet products, will not compress very much. If you are using WinZip 21 or later with MP3 files, you can use Best method and compress your MP3 files up to 20% more without loss of fidelity.
- If you are using WinZip 12 or later with JPG files, you can use Best method and compress your JPG files up to 20% more without loss of quality.
- With this setting, WinZip will use MP3 compression and/or Jpeg compression with files of those types and the result will be a Zipx file.
- If you are planning to share these Zip files with others, you should be sure that they are also using WinZip 21 or later to unzip MP3 files and WinZip 12 or later to unzip JPG files.
Again, if you create Zip files and see files that cannot be significantly compressed, it is probably because they already contain compressed data or they are encrypted. If you would like to share a file or some files that do not compress well, you might:
Email photos by zipping and resizing them Use WinZip Express for Explorer to zip your files, upload them to a cloud service, and send a download link by email Email a link to files you’ve already uploaded to a cloud service
If you have any questions about this information, please submit a Technical Support ticket. Related Articles: What is File Compression? More on File Compression Varying File Compression Explored Default compression – What it is, how to change it Working with Cloud Service Accounts Using Cloud Services with WinZip for Sharing Settings Tab What is the difference between “Legacy” and “Best method” compression? What is a Zipx File? Using Jpeg compression in WinZip
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Can you zip a large file and email it?
Windows Operating System – If you’re on a Windows computer, you can right-click a file, go to “Send to” and click “Compressed (zipped) folder.” The compressed file will appear in the same folder directory as the original file you compressed. You’ll notice that the compressed file is smaller than the original. You can then email the file!
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What is the maximum file size for email?
Limits for popular email sending providers and clients like Gmail, Outlook, Sendgrid, etc. –
| Email client | Sending and inbound size limits |
| AOL | 25 MB |
| Apple Mail (iCloud) | 20 MB |
| Gmail | 25 MB |
| GMX | 50 MB |
| Outlook/Office 365 | 20 MB (10 MB for Exchange accounts), with up to 150 MB in Office 365 |
| ProtonMail | 25 MB |
| Thunderbird | no |
| Yahoo | 25 MB |
| Zoho Mail | 20 MB |
Email clients size limits
| Email sending provider | Sending size limit | Special notes |
| AWS SES | 10 MB | |
| Mailgun | 25 MB | |
| Mandrill | 25 MB | |
| Postmark | 10 MB | TextBody and HtmlBody can each be up to 5 MB each |
| Sendgrid | 30 MB |
ESPs size limits You can see that most email clients are capable of retrieving 20 – 25 MB of email data. It’s a pretty rare situation when you need to send a mass email with large attachments. But it is still possible when you send numerous booking or order confirmations, for example.
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What’s the largest file size that can be emailed?
Can you bypass these maximum email size limits? – A simple answer would be: no, you can’t bypass these maximum size limits. However, there are workarounds: – if you are an Outlook user, you can install and automatically compress outgoing file attachments, so they have more chances to “fit”; – you can upload the files-to-be-attached to cloud storage servers (like DropBox, Google Drive or SkyDrive) and include the download link in your email.
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Why can’t I email a ZIP file?
Download Article Download Article ZIP files compress multiple types of documents into one, easily accessible file. It eliminates the need to attach or upload multiple files one at a time, which can take up time and cause files to be missed or lost in the process. There are several ways you can e-mail a ZIP file.
- 1 Try a different e-mail provider. Some e-mail providers may not allow you to send ZIP files for reasons such as security concerns or incapability with ZIP files.
- Your recipient may not be able to open or extract ZIP files from their e-mail provider. Ask if they have a different e-mail that you could contact them with.
- 2 Separate large ZIP files. If you are compressing a large number of files, the size of you ZIP file may become too large for your e-mail provider to send. Most e-mail providers will have limits to the sizes of your attachments. Consider creating two or more ZIP files and sending these files in separate e-mails.
- If you are sending an already compressed ZIP file, you will need to extract the files. Then compress them separately,
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- 3 Use a custom file extension. Some e-mail providers may not allow ZIP files to be attached or only permit a limited list of file types that exclude ZIP files. You can change the extension of your ZIP file to trick your e-mail provider into thinking the file is not a ZIP file. The file should work exactly like a ZIP file but will just have a different extension name.
- ZIP programs such as Winzip allow you to create custom file extensions. For example, if you type zea (zipped email attachment), the zipped attachments will be named “file.zea” rather than “file.zip”. This would enable you to send the ZIP file without error.
- It’s important to note that this method does not always work. As well, you may need to download third party programs to change the extension name of your ZIP file.
- 4 Make sure your ZIP file attachment has completely uploaded before sending. Most e-mail providers will warn you if a file has not been completely uploaded if you attempt to send your e-mail. As well, some e-mail providers will display the upload progress for you to watch.
- When a file is uploaded, it should appear in the attachments section of your e-mail or just under the main body of the e-mail.
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- 1 Go to your e-mail provider’s website or application. If you do not know your e-mail provider’s website, look at the domain name of your own e-mail address. In most cases, the domain name will be your e-mail provider. For example, if you email is [email protected], you would go to the website, “www.gmail.com”. If you are using an application, open it up.
- Some e-mails, like business e-mails, will have domain names of the company website instead of the e-mail provider’s website. Contact your company’s IT or tech support and ask for your e-mail provider’s website.
- 2 Start a new email. There should be an option or symbol that gives the ability to create a new e-mail.
- In Gmail: On the left hand column, click the red bar labelled “COMPOSE”. A blank message should pop-up.
- In Outlook: In the blue bar located at the top of the page, click on the option labelled “New” with a symbol of a circle with a plus beside it.
- In Yahoo Mail: Click “Compose” on the left side column of the page.
- In Mail on Mac: Click the icon with the pencil and paper located on the left corner of the window. It should be beside an icon with an envelope.
- In Outlook Express: Click the icon labelled “Create Mail” located in the top left corner of the window. It should have a picture of an envelope beside a blank piece of paper.
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- 3 Attach your ZIP file. Most e-mail providers and applications will allow you to send any type of file as long as it is within their size limit. Just click “attach file”, locate your ZIP file from your computer, and wait for it upload successfully. Once your ZIP file is located, the attachment field should be show the name and type of file you uploaded.
- In Gmail: Click the paper clip located on the bottom of your message. When you mouseover the paper clip, it should read, “Attach files”. A window will pop up for you to attach your ZIP file.
- In Outlook: In the blue bar at the top of the page, click “Insert”. A drop down menu should appear. Click “Files as attachment”.
- In Yahoo Mail: Click the paper clip located on the bottom of your message.
- In Mail on Mac: Click the paper clip located at the top right corner of your message.
- In Outlook Express: Click the paper clip labelled “Attach” and browse for the file.
- 4 Send your e-mail. Be sure to include the recipient’s e-mail address, a subject for your e-mail, and a message.
- It may take a while for your message to send, especially if the ZIP file you are sending is quite large. Check your outbox and sent mailbox to ensure your e-mail has been successfully sent.
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- 1 Right-click on your ZIP file. A drop down menu should appear with a variety of options.
- If you are creating a ZIP file or downloading a ZIP file, save it in an easily accessible location like your Desktop or Documents folder.
- 2 Click the option to send your file. Depending on what operating system you’re using, your computer will open up your default e-mail program and attach the ZIP files to a new blank message.
- Mac: Right-click on the file and rollover to the option, “Share”. A menu should appear. Click “Mail”.
- Windows: Right-click on the file and point to “Send to”. Then click, “Mail Recipient”.
- 3 Send your e-mail. Be sure to include the recipient’s e-mail address, a subject for your e-mail, and a message.
- It may take a while for your message to send, especially if the ZIP file you are sending is quite large. Check your outbox and sent mailbox to ensure your e-mail has been successfully sent.
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- If your ZIP file is too big, divide the contents of your file into two or more separate ZIP files. Then send multiple e-mail messages with each ZIP file.
- Always double-check that your ZIP file works.
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Can a zip file be too big to email?
Here’s how to create a zip file and email it with WinZip – Right click a file, set of files, folder, or combination and choose WinZip, Zip and Email, WinZip will automatically zip your file and launch your email application with the Zip file attached.
- Alternatively, open WinZip and create a Zip by selecting files and/or folders from the Files pane and adding them to the Zip pane.
- Once added, the Actions pane will display your Save or Share Zip options.
- Here you can choose to email you file.
- If your file is too large to email as an attachment, even after it’s zipped, WinZip can upload your file to one of your cloud accounts and place a link in your email.
Click here to learn more about using WinZip and your cloud accounts to send large files.
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Why can’t I email a zip file?
Download Article Download Article ZIP files compress multiple types of documents into one, easily accessible file. It eliminates the need to attach or upload multiple files one at a time, which can take up time and cause files to be missed or lost in the process. There are several ways you can e-mail a ZIP file.
- 1 Try a different e-mail provider. Some e-mail providers may not allow you to send ZIP files for reasons such as security concerns or incapability with ZIP files.
- Your recipient may not be able to open or extract ZIP files from their e-mail provider. Ask if they have a different e-mail that you could contact them with.
- 2 Separate large ZIP files. If you are compressing a large number of files, the size of you ZIP file may become too large for your e-mail provider to send. Most e-mail providers will have limits to the sizes of your attachments. Consider creating two or more ZIP files and sending these files in separate e-mails.
- If you are sending an already compressed ZIP file, you will need to extract the files. Then compress them separately,
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- 3 Use a custom file extension. Some e-mail providers may not allow ZIP files to be attached or only permit a limited list of file types that exclude ZIP files. You can change the extension of your ZIP file to trick your e-mail provider into thinking the file is not a ZIP file. The file should work exactly like a ZIP file but will just have a different extension name.
- ZIP programs such as Winzip allow you to create custom file extensions. For example, if you type zea (zipped email attachment), the zipped attachments will be named “file.zea” rather than “file.zip”. This would enable you to send the ZIP file without error.
- It’s important to note that this method does not always work. As well, you may need to download third party programs to change the extension name of your ZIP file.
- 4 Make sure your ZIP file attachment has completely uploaded before sending. Most e-mail providers will warn you if a file has not been completely uploaded if you attempt to send your e-mail. As well, some e-mail providers will display the upload progress for you to watch.
- When a file is uploaded, it should appear in the attachments section of your e-mail or just under the main body of the e-mail.
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- 1 Go to your e-mail provider’s website or application. If you do not know your e-mail provider’s website, look at the domain name of your own e-mail address. In most cases, the domain name will be your e-mail provider. For example, if you email is [email protected], you would go to the website, “www.gmail.com”. If you are using an application, open it up.
- Some e-mails, like business e-mails, will have domain names of the company website instead of the e-mail provider’s website. Contact your company’s IT or tech support and ask for your e-mail provider’s website.
- 2 Start a new email. There should be an option or symbol that gives the ability to create a new e-mail.
- In Gmail: On the left hand column, click the red bar labelled “COMPOSE”. A blank message should pop-up.
- In Outlook: In the blue bar located at the top of the page, click on the option labelled “New” with a symbol of a circle with a plus beside it.
- In Yahoo Mail: Click “Compose” on the left side column of the page.
- In Mail on Mac: Click the icon with the pencil and paper located on the left corner of the window. It should be beside an icon with an envelope.
- In Outlook Express: Click the icon labelled “Create Mail” located in the top left corner of the window. It should have a picture of an envelope beside a blank piece of paper.
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- 3 Attach your ZIP file. Most e-mail providers and applications will allow you to send any type of file as long as it is within their size limit. Just click “attach file”, locate your ZIP file from your computer, and wait for it upload successfully. Once your ZIP file is located, the attachment field should be show the name and type of file you uploaded.
- In Gmail: Click the paper clip located on the bottom of your message. When you mouseover the paper clip, it should read, “Attach files”. A window will pop up for you to attach your ZIP file.
- In Outlook: In the blue bar at the top of the page, click “Insert”. A drop down menu should appear. Click “Files as attachment”.
- In Yahoo Mail: Click the paper clip located on the bottom of your message.
- In Mail on Mac: Click the paper clip located at the top right corner of your message.
- In Outlook Express: Click the paper clip labelled “Attach” and browse for the file.
- 4 Send your e-mail. Be sure to include the recipient’s e-mail address, a subject for your e-mail, and a message.
- It may take a while for your message to send, especially if the ZIP file you are sending is quite large. Check your outbox and sent mailbox to ensure your e-mail has been successfully sent.
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- 1 Right-click on your ZIP file. A drop down menu should appear with a variety of options.
- If you are creating a ZIP file or downloading a ZIP file, save it in an easily accessible location like your Desktop or Documents folder.
- 2 Click the option to send your file. Depending on what operating system you’re using, your computer will open up your default e-mail program and attach the ZIP files to a new blank message.
- Mac: Right-click on the file and rollover to the option, “Share”. A menu should appear. Click “Mail”.
- Windows: Right-click on the file and point to “Send to”. Then click, “Mail Recipient”.
- 3 Send your e-mail. Be sure to include the recipient’s e-mail address, a subject for your e-mail, and a message.
- It may take a while for your message to send, especially if the ZIP file you are sending is quite large. Check your outbox and sent mailbox to ensure your e-mail has been successfully sent.
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- If your ZIP file is too big, divide the contents of your file into two or more separate ZIP files. Then send multiple e-mail messages with each ZIP file.
- Always double-check that your ZIP file works.
Thanks for submitting a tip for review! Advertisement Thanks to all authors for creating a page that has been read 145,638 times.
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Should I zip my files before emailing?
Don’t waste your recipients’ time by attaching huge files – No one likes to wait for a long download. Large email attachments cost the recipient time, space, and money. Be considerate and compress any attachments you send with your email. Documents created by word processors such as Microsoft Word can take up space on your computer or handheld device.
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