Maximum Outlook Pst File Size?

By Recepti s potpisom

Maximum Outlook Pst File Size
50 GB The overall size of. pst and. ost files has a preconfigured limit of 50 GB. This limit is larger than the limit for Unicode.
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How can I increase PST file size to 100gb?

This article applies only to Outlook for Windows. By default, starting from the Outlook 2010 version desktop application is able to open,pst files and create,ost which size is not more than 50 GB. If you try to open the,pst file which is more than 50 GB in size, you will receive the following error: In order to increase the maximum size of the,pst and,ost files that your Outlook can open or create you will need to add or modify the following registry entries:

  • The MaxLargeFileSize registry entry (default value is 51,200 MB (50 GB))
  • The WarnLargeFileSize registry entry (default value is 48,640 MB (47.5 GB))

The MaxLargeFileSize determines the absolute maximum size that both the,pst and the,ost files can grow to. After this maximum size is reached, Outlook does not permit the size of the file to grow beyond this size. The WarnLargeFileSize determines the maximum data that both the,pst and the,ost files can have.

After this maximum data is reached, neither the,pst nor the,ost files are permitted to add any more data. However, the size of the physical file may still increase because of internal processes. Important: it is recommended that the values between the MaxLargeFileSize registry entry and the WarnLargeFileSize registry entry be at least 5 percent (%) so that internal processes are not hindered from continuing.

These settings apply to both,ost and,pst files. If you modify these registry values, this can affect,ost files that are used with Cached Exchange Mode, with AutoArchive, and with,pst. files. If Outlook is configured to download shared folders, the contents of shared folders are stored in the local Offline Outlook Data (.ost) file.

  1. Click Start, and then click Run, type Regedit, and then click OK.
  2. Navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Outlook\PST (x.0 corresponds to the Outlook version: 16.0 = Outlook 2016, 15.0 = Outlook 2013, 14.0 = Outlook 2010)
  3. Click PST, and then right-click MaxLargeFileSize in the right pane.
  4. Click Modify, select Decimal and then type the limit (102400 for 100 GB) in the Value data
  5. Click OK,
  6. Right-click WarnLargeFileSize, and repeat steps 4 through 5 (if you set the value for MaxLargeSize to 100GB then set WarnLargeFileSize to 97280 – 95 GB).

Note: you may have to create the registry values if they do not exist. If the registry values do not exist, follow these steps to create them:

  1. Click Start, click Run, type Regedit, and then click OK.
  2. Navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Outlook (x.0 corresponds to the Outlook version: 16.0 = Outlook 2016, 15.0 = Outlook 2013, 14.0 = Outlook 2010)
  3. Right-click Outlook, point to New, and then click Key, Maximum Outlook Pst File Size
  4. Type PST, and then press ENTER.
  5. Right-click PST, point to New and then click DWORD Maximum Outlook Pst File Size
  6. Type MaxLargeFileSize, and then press ENTER
  7. In the Edit DWORD Value window, choose Decimal and type the limit in the Value data box, and then click OK,
  8. Repeat steps 5 through 7 to create another DWORD WarnLargeFileSize, and then close the registry.

Value for registry entries should be set in either bytes or megabytes and you will need to calculate it first. You can use any online converter to calculate the value, for example this one – enter the gygabyte value, click Convert – the value you will need is the one in binary.

  • Despite the fact that you will be able to open,pst files that are larger than 50GB after making specified registry changes, it can still significantly decrease the performance of your Outlook application.
  • We don’t recommend increasing it to more than 100GB due to the nature of our shared environment.

In old Outlook data file types, the entries MaxFileSize and WarnFileSize were in use. Values under MaxFileSize and WarnFileSize have been used for the old-type ANSI format (an earlier Microsoft Outlook format) data files. T he ANSI values are set in byte increments.

Please note that since Outlook 2003 version the datafiles are in new UNICODE formats as ANSI format supports 2 GB data file maximum. The MaxFileSize registry entry (default value is 2,075,149,312 bytes (1.933 GB)) The WarnFileSize registry entry (default value is 1,950,368,768 bytes (1.816 GB)) If the old-type ANSI data file is in use please consider importing this,pst in the new profile.

The old type data file has “Outlook Data File (97-2002)” in the format of the file. If the value of the MaxFileSize registry entry ever exceeds the ANSI 2 gigabyte (GB) limit on either the,pst or the,ost files, the value will be ignored to limit the size to 2 GB to prevent corruption.
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How can I increase the size of my Outlook 2016 PST file in 100gb?

How to Change the Size Limit for Outlook PST Files All versions of Microsoft Outlook use a single PST file to store emails, contacts, calendar and other data. As time goes by and your PST file grows larger and larger. Whenever a PST file reaches its maximum size limit, Outlook will slow down or you’ll get the following error message: “The Outlook data file has reached its maximum size.

  • To reduce the amount of data in this file, select some items that you no longer need, and then permanently delete them by pressing SHIFT+DELETE.” In Outlook 2003 and 2007 the maximum size of Unicode PST files are 20 GB.
  • Since Outlook 2010, the size has been raised to 50 GB.
  • If your PST file gets oversized, you can follow this tutorial to increase the PST size limit in Outlook 2016 / 2013 / 2010 / 2007 / 2003.

How to Change the Size Limit for Outlook PST Files?

Press the Windows key + R to open the Run command. Type regedit and hit Enter. Maximum Outlook Pst File Size When you see the Registry Editor window, browse to the following key. If the PST key doesn’t exist, you have to create it manually. HKEY_CURRENT_USER\Software\Microsoft\Office\xxx\Outlook\PST Note: Replace xxx with your Outlook version number. Outlook 2003 – 11.0, Outlook 2007 – 12.0, Outlook 2010 – 14.0, Outlook 2013 – 15.0 and Outlook 2016 – 16.0. Next, right-click the blank space in the right pane and choose New > DWORD (32-bit) Value, Maximum Outlook Pst File Size Name the new DWORD entry as MaxLargeFileSize, and then double-click it to modify. Maximum Outlook Pst File Size In the “Edit DWORD Value” pop-up, select Decimal and then specify the PST size limit in MB. For example, if you want to raise the size limit of PST file to 100 GB, just enter 102400 and click OK, Maximum Outlook Pst File Size Use the same method to create another DWORD entry named WarnLargeFileSize, The recommended size is at 95% of the MaxLargeFileSize value. In our example: 102400 X 95% = 97280. Maximum Outlook Pst File Size Close Registry Editor and restart Outlook for your changes to take effect.

So here is how you can change the size limit for Unicode PST files created by Outlook 2003 and newer versions. For the PST files in old ANSI format, you can change the maximum size limit by follow the above steps to creating two similar DWORD entries ” MaxFileSize ” and ” WarnFileSize “. : How to Change the Size Limit for Outlook PST Files
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What is the maximum size of PST file in Outlook 2007?

Increase storage capacity of PST for Outlook 2003, 2007, 2010, 2013 and 2016 1. Open ” Run ” command and in the search (run) box, type ” regedit ” and press ” Enter “.

  • Step 2: Modify Outlook PST size limit through registry.
  • 1. Inside Registry editor, look at the left pane and under ” Computer “, navigate to the following registry path according to your Outlook version:
  • For single users:
  • Outlook 2013: HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\PST
  • Outlook 2013: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\PST
  • Outlook 2010: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\PST
  • Outlook 2007: HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\PST
  • Outlook 2003: HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\PST
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For Administrators: (Via Group Policy)

  • Outlook 2013: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\16.0\Outlook\PST
  • Outlook 2013: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Outlook\PST
  • Outlook 2010: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\PST
  • Outlook 2007: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\12.0\Outlook\PST
  • Outlook 2003: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Outlook\PST

Maximum Outlook Pst File Size Note: IF the PST key doesn’t exist under Outlook key, you have to create it manually. To do this: a. Right-click on the Outlook key and from the menu that appears, choose: New > Key.b. Give at the new key the name: PST.2. Double click at PST key and look at the right pane to find these two (2) values: *

  1. MaxLargeFileSize
  2. WarnLargeFileSize

Note: If the above values cannot be found in the registry, then you have to create them manually. To do this: a. Right-click on the right pane and from the menu that appears, choose: New > DWORD Value Maximum Outlook Pst File Size b. Give at the new value the name: MaxLargeFileSize Maximum Outlook Pst File Size c. Repeat the above procedure (2a) and create a new DWORD value with name: WarnLargeFileSize Maximum Outlook Pst File Size 3. Double click at ” MaxLargeFileSize” value, choose ” Decimal” and in the value data type the new file size in Megabytes (MB). * Reminder:

  • In Outlook 2003 & 2007 the default Outlook PST size limit is 20GB, so you have to specify a size over 20GB.
  • In Outlook 2010, 2013 and 2016 the default PST size limit is 50GB, so you must specify a size over 50GB.

Note: 1GB =1024MB, 30GB =30720MB, 50GB =51200MB, 70GB =71680MB, 100GB =102400MB In our example, we are going to increase the Outlook PST size limit to 30GB for Outlook 2003 & 2007 and 100GB for Outlook 2010, 2013, 2016) * In our example: 30720 for Outlook 2003 and 2007 and 102400 for Outlook 2010, 2013 and 2016.4. Then double click at ” WarnLargeFileSize ” value, choose ” Decimal ” and in the value data, type the new warning file size in Megabytes (MB). * Attention: This value must be set at least 95% of the MaxLargeFileSize value (MaxLargeFileSize X 95%) * In our example: 30720 X 95% = 29184 for Outlook 2003 and 2007 and 102400 X 95% = 97280 for Outlook 2010, 2013 and 2016. 5. Close Registry Editor and You‘re done! : Increase storage capacity of PST for Outlook 2003, 2007, 2010, 2013 and 2016
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Can I get more than 50gb storage in Outlook?

How else can I increase sending and storage limits? – You can increase sending and storage limits by upgrading your Outlook.com account with a Microsoft 365 subscription, This gives you:

  • Advanced email security
  • An ad-free inbox
  • A 50 GB mailbox per person Note: 50 GB is not available to Microsoft 365 trial subscribers. The increased storage only becomes available shortly after a paid subscription starts.
  • Larger OneDrive storage, installable Office apps, and much, much more!

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How can I get more than 50gb in Outlook?

There is not a way to increase past the 50gb limit but you can manage your emails by creating Archives or saving your email attachments to onedrive. Here are some options available. https://support.office.com/en-gb/article/storag Create an Archive to store your older emails.
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How do I upgrade Outlook to 100gb?

Increase mailbox size in Microsoft 365 – There are two ways to increase the max mailbox size for a user:

Assign an Exchange Online Plan 2 license to the mailbox. This will increase the mailbox storage limit from 50 GB to 100 GB.Enable Exchange Online Archiving. Depending on your Microsoft 365 license, this will either give you additional 50 GB of space or nearly unlimited space with the auto-expanding archiving feature.

Increasing the maximum quota is not the only way to make more space available in mailboxes. It’s like with your standard hard drives – you can either get a new, larger one, or free up some of the used space. Exchange Online allows you to use retention policies to either retain or delete data automatically, based on the criteria you specify.
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How do I increase my Outlook mailbox size to 200gb?

Download Article Download Article This wikiHow teaches you how to increase the size of your Microsoft Outlook mailbox by editing the Windows registry. There is no way to increase the mailbox size in Outlook for macOS.

  • This does not work for Macs.
  • In Windows, edit the registry to increase the size of the Microsoft Outlook mailbox.
  • Press “Win + R” and enter “Regedit” to open the Registry Editor.
  1. 1 Press ⊞ Win + R, This opens the Run tool.
  2. 2 Type regedit and click OK, A confirmation message will appear, asking if you want to allow the app to run. Advertisement
  3. 3 Click Yes, The regedit window will appear.
  4. 4 Double-click HKEY_CURRENT_USER, It’s in the left column. Several options will expand below.
  5. 5 Double-click Software, You may have to scroll down a little to see it. A list of software manufacturers will appear.
  6. 6 Double-click Microsoft, A list of Microsoft products will appear in the right column.
  7. 7 Double-click Office (version), Instead of “(version)” you will see the version of Office you’re using (2016, 2013, etc).
  8. 8 Double-click Outlook,
  9. 9 Double-click PST,
  10. 10 Right-click a blank area in the right panel. Do this somewhere under the “Default” line that’s at the top of the panel. A context menu will expand.
  11. 11 Click New, Another context menu will expand.
  12. 12 Click QWORD (64-bit) Value or QWORD (32-bit) Value, Select the option that reflects your version of Windows.
  13. 13 Type MaxLargeFileSize and press ↵ Enter, You have now created a registry key called MaxLargeFileSize. Now you’ll create another.
  14. 14 Right-click the blank area of the panel again.
  15. 15 Click New,
  16. 16 Click QWORD (64-bit) Value or QWORD (32-bit) Value,
  17. 17 Type WarnLargeFileSize and press ↵ Enter, This new key will appear below the one you created a moment ago.
  18. 18 Double-click MaxLargeFileSize, A dialog will appear.
  19. 19 Select Decimal if not already selected.
  20. 20 Enter the desired size of your mailbox in MB. Type it into the “Value data” field.
    • For example, to make your mailbox 75 GB, type 75000 into the box.
    • The default mailbox size for Outlook 2013 or 2016 is 50 GB. The default for Outlook 2003, 2007, and 2010 is 20 GB.
  21. 21 Click OK, Now you’ll do something similar for the next key.
  22. 22 Double-click WarnLargeFileSize,
  23. 23 Select Decimal if not already selected.
  24. 24 Enter the size at which you want to be notified that the mailbox is almost full. Again, enter this in MB.
    • For example, if you’ve made your mailbox 75000 MB, you may want Outlook to warn you that you’re nearing the limit at 72000 MB.
  25. 25 Click OK, You have now updated the registry to support a larger mailbox in Outlook.
  26. 26 Restart your computer. Changes to the registry will not take effect until you’ve restarted Windows.

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How can I send files larger than 100mb through Outlook?

Save your file to a cloud service and share a link – There are many cloud storage services to which you can upload and then share large files. Some popular cloud storage services include OneDrive, Dropbox, iCloud, and Google Drive. Once your file is stored in the cloud, you can include a link to the document in your email message.

  1. Upload your file to a cloud service, such as OneDrive or Dropbox. Note: The service you use generates a link to access your file. Your recipient can open the link to download your file.
  2. After you upload the file, copy the link, and paste it into your email message.

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What is the PST size limit in Outlook 2016?

More Information – Follow these steps to configure the size limit for both the,pst and the,ost files. Note The settings that are discussed in this article apply to both,ost and,pst files. If you modify these registry values, this can affect,ost files that are used with Cached Exchange Mode, with AutoArchive, and with,pst.

  1. Files. If Outlook is configured to download shared folders, the contents of shared folders are stored in the local Offline Outlook Data (.ost) file.
  2. If the shared folders contain many items or large attachments, the size of the,ost file may grow significantly.
  3. Additionally, Outlook 2013 introduced support for Site Mailboxes.

If an Outlook 2013 client is working in a Microsoft Exchange Server 2013/Microsoft SharePoint 2013 environment and is granted permission to a site mailbox, the site mailbox is automatically added to the Outlook 2013 profile. If Download Shared Folders is enabled, the site mailbox contents are synchronized to the local,ost file.

  1. This can result in the,ost file exceeding the set limit.
  2. For more information about the Download Shared Folders setting in Outlook, click the following article number to view the article in the Microsoft Knowledge Base: 982697 By default, shared mail folders are downloaded in Cached mode in Outlook 2010 and Outlook 2013 Important This section, method, or task contains steps that tell you how to modify the registry.

However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs.

  1. Click Start, and then click Run,
  2. In the Open box, type regedit, and then click OK,
  3. In the left pane, expand My Computer, and then expand HKEY_CURRENT_USER,
  4. Expand Software, and then expand Policies,
  5. Expand Microsoft, and then expand Office,
  6. Expand 11.0 for Outlook 2003, 12.0 for Outlook 2007, or 14.0 for Outlook 2010, 15.0 for Outlook 2013, or 16.0 for Outlook 2016, and then expand Outlook,
  7. Click PST, and then right-click MaxFileSize in the right pane.
  8. Click Modify, and then type the value in the Value data box.
  9. Click OK,
  10. Right-click WarnFileSize, and repeat steps 8 through 9.
  11. Right-click MaxLargeFileSize, and repeat steps 8 through 9.
  12. Right-click WarnLargeFileSize, and repeat steps 8 through 9.

Note You may have to create the registry values if they do not exist. If the registry values do not exist, follow these steps to create them.

  1. Click Start, click Run, type Regedit, and then click OK.
  2. In the left pane, expand the following registry key: For Outlook 2016 HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\16.0\Outlook For Outlook 2013 HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Outlook For Outlook 2010 HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook For Outlook 2007 HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\12.0\Outlook For Outlook 2003 HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Outlook
  3. Right click Outlook, point to New, and then click Key, (The screen shot for this step is listed below).
  4. Type PST, and then press ENTER. (The screen shot for this step is listed below).
  5. Right click PST, point to New, and then click DWORD value. (The screen shot for this step is listed below).
  6. Type MaxFileSize, and then press ENTER twice. (The screen shot for this step is listed below).
  7. In the Edit DWORD Value window, choose Decimal and type the value in the Value data box, and then click OK, Note 1GB=1*1024*1024*1024byte; 1MB=1*1024*1024byte; 1KB=1*1024byte, the example below is for 1GB. (The screen shot for this step is listed below). Maximum Outlook Pst File Size
  8. Repeat steps 3 through 7 to create another DWORD WarnFileSize.
  9. Repeat steps 3 through 7 to create another DWORD MaxLargeFileSize.
  10. Repeat steps 3 through 7 to create another DWORD WarnLargeFileSize, and then close the registry. Note For mass deployment of these registry keys on end-user machines, the ORK tool can be used.

To automate the registry creation on end-user machines, use ORK for deployment scenarios. It is recommended that the values between the MaxFileSize registry entry and the WarnFileSize registry entry, and the values between the MaxLargeFileSize registry entry and the WarnLargeFileSize registry entry be at least 5 percent (%) so that internal processes are not hindered from continuing.

  1. If the value of the MaxFileSize registry entry ever exceeds the ANSI 2 gigabyte (GB) limit on either the,pst or the,ost files, the value will be ignored to limit the size to 2 GB to prevent corruption.
  2. The default value for the WarnFileSizeregistry registry entry is calculated to be 95% of the MaxFileSize registry entry for a UNICODE file, and it remains at 1,950,368,768 bytes for small ANSI files.

Note You can set the UNICODE limits beyond the values that are listed in the table. However, we do not recommend doing this because performance can decrease. If,ost files or,pst files reach the limit that is specified in the WarnFileSize or the WarnLargeFileSize registries, the compaction function is triggered to try to reduce the size of the file to a usable level.

  1. When the WarnFileSize or the WarnLargeFileSize limit is reached, e-mail messages cannot be sent (provided that sent e-mail messages are stored in the Sent Items folder), and items cannot be copied or moved within the file.
  2. If the file is an archive,pst file that is used for AutoArchive, the AutoArchive operation will fail.

However, e-mail messages can be deleted or archived from a,pst or from an,ost file that is currently being used as the default delivery location. The following are some of the errors that may occur when files reach the maximums specified in the registries:

  • When you try to move items to a,pst or an,ost file that has reach the limit, you receive the following error message: Can’t move the items. The file \,pst has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, and then permanently delete them.
  • When e-mail messages are delivered to a,pst or an,ost file that are using Cached Exchange Mode, and the file has reached the limit, the Mailbox Cleanup wizard launches.

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What is the maximum limit for Outlook?

Office 365 Limits (attachment size, quotas, message size and more) | Information Technology Services Below are some of the limits for Office 365 accounts – more detailed information can be found at Starting Monday, February 5, 2018, both Office 365 and UI Healthcare email systems increased the maximum message send/receive limits to 150mb.

Maximum total message send/receive size is 150mb. This includes both the message content and attachments. Attaching a large file to an email message requires uploading that file to the email system. This can increase the time required to send the message. Email attachments count against overall email storage quota. While the UI email systems allow sending and receiving 150mb email messages (including attachments), other external email systems continue to have smaller limits. Some common receiving limits are:

Gmail – 50mb Outlook.com – 50mb Yahoo – 25mb Peer universities – varies

Whenever possible, it is advised to use a file collaboration tool for large files. The University of Iowa supports which allows for file sizes larger than 150mb.

LIMIT TYPE Outlook (Windows) Office365.com (OWA) Outlook (Mac) Outlook for iOS and Android Encrypted Messages
Message send/receive size limit (including attachments) – Keep in mind that someone’s mailbox on the Office 365 server will be prohibited from receiving messages if they exceed their maximum quota limit. Note: when you attach a file to a message, the file size of the attachment increases (it can increase as much as 30% in size when it is sent). 150 MB 112 MB 150 MB 33 MB 25 MB
Address List Limit 1000 1000 1000 1000 1000
Storage – User Mailbox, Shared Mailbox, Resource Mailbox 100 GB 100 GB 100 GB 100 GB 100 GB
Recipient Limit per message 300 300 300 300 300

NOTE: Microsoft has implemented, They have stated that Office 365 is not meant to be a bulk email service. “Exchange Online customers who need to send legitimate bulk commercial email (for example, customer newsletters) should use third-party providers that specialize in these services.”

Quota Alerts Across Office 365: Warning: 99GB Prohibit Send: 99.5 GB Prohibit Send/Receive: 100 GB

: Office 365 Limits (attachment size, quotas, message size and more) | Information Technology Services
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Will a large PST file slow down Outlook?

Large-sized PST file can become corrupt or damaged, causing Outlook to slow down. Delay in opening Outlook email messages and attachments will not only cost you time, but it may also result in productivity loss.
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How do I increase my Outlook storage?

Methods to Increase the Office 365 Mailbox Size – There are several methods to increase mailbox sizes for Office 365 users, but certain conditions must be met for each method. Otherwise, to free up mailbox storage, you need to archive old emails or delete messages. The methods that can help you avoid email storage issues in Office 365 are explained below:

  • Upgrade the subscription plan : This method is straightforward but requires additional costs. You can buy a more advanced Microsoft Office 365 subscription that provides higher Exchange Online limits for mailboxes.
  • Edit quotas : Administrators can set mailbox quotas and edit the warning limit, send limit and send/receive limit. However, these values cannot exceed the limit of the Office 365 subscription plan in use. By default, the warning quota is set to 98% of the maximum mailbox size, the send quota is set to 99%, and the send/receive quota is set to 100% of the Office 365 mailbox capacity. Office 365 administrators can edit Office 365 mailbox size limits for users centrally.
  • Enable archiving : Mailbox archive allows you to enable 50 GB or 100 GB of additional email storage space in the cloud so you can archive old emails without deleting them. The top subscription plans support up to 1.5 TB of archive storage for one user. In this case, when 100 GB of archive storage is used up, another 100 GB of Office 365 online archive storage is provisioned. This feature is called auto-expanding. A user cannot use the mailbox archive for purposes other than archiving their own emails. For example, it is not permitted to archive emails of other users. While the data of the primary mailbox is stored in the cloud and can also be stored in an email client, the data of the archive mailbox is stored only in the cloud.
  • Delete unnecessary data : Users can delete emails that they no longer need from a mailbox to free up storage space. You can also back up Microsoft Office 365 email data to a custom location, and then delete these emails from the Office 365 cloud storage.

Note: If you use an email client (for example, Microsoft Office Outlook) and delete email messages in the client, you need to check whether emails are also deleted on the cloud side in Outlook Online.

  • If you use POP3 to receive email and a mail client is configured to leave a copy of a message on a mail server, then deleting a message in the email client doesn’t delete the message on Microsoft 365 mail servers. You need to open the web interface of Outlook Online and delete messages from the cloud email storage.
  • If you use IMAP, then email is completely synchronized between the email client and email server. If you delete the inbox message from the mail client, this message is also deleted from the mail server.
  • If your email client is configured to leave a copy of sent items on a mail server when using SMTP ( using an email client for Exchange Online ), you need to check these emails in Outlook Online. Delete the emails from the Office 365 email cloud storage if necessary.
  • Increase the Office 365 mailbox size : Office 365 administrators can increase the Office 365 mailbox size in PowerShell if the subscription plan supports this operation. This method can be used if the old Office 365 mailbox size limit is still applied for the mailbox, and Microsoft increased the mailbox size limit for the used subscription plan (for example, the limit was increased in 2013 and 2016 for Office 365 E3 and E5 subscription plans). If you created a mailbox before 2016, you can use this method to increase Office 365 email storage limits from 25 GB to 50 GB and from 50 GB to 100 GB, depending on your plan.

Keep in mind that increasing the maximum mailbox size doesn’t affect other limitations such as email size, address book limits, number of mailbox folders, sending limits, etc.
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How do I check my Outlook storage limit?

What’s the size of my mailbox? Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013

To find the size of your mailbox, in the Mail view, click your account. Click Folder > Folder Properties, Click Folder Size at the bottom of the pane. Maximum Outlook Pst File Size You’ll see that the size for the mailbox and each subfolder is indicated in kilobytes (KB). Maximum Outlook Pst File Size

To find the size in megabytes, move the decimal point over three places to the left. For example, 4742 KB is roughly 4.7 MB. For the exact figure, divide the KB value by 1024. : What’s the size of my mailbox?
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How do I increase my Outlook mailbox to 100gb?

Archiving in Microsoft 365 – Archive mailboxes are attached to other mailboxes. Data stored in an archive mailbox is accessible and searchable by the user. For users to be able to access the shared mailbox’s In-Place Archive, they need to be assigned explicit FullAccess permissions to the shared mailbox.

All the archived data can also be found with eDiscovery. It’s important to know that mailbox items from the primary mailbox do not flow automatically to the archives. There are two ways to move such items to the archive mailbox – by either setting up an archiving policy or moving the items manually. An archiving policy is a type of retention policy.

Retention policies can be set according to your organization’s needs to control your data. Mailbox items are assigned specific retention tags, according to which the oldest items are automatically moved to archive mailboxes or deleted. As you probably know, litigation holds and retention policies allow your company to access data even after it has been purged from user or shared mailboxes.
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How do I increase Outlook GB?

How to Increase Outlook Mailbox Size Outlook mailbox size, by default, maxes out at 1.933GB, after which you may be unable to send and receive email. This is a good amount of space, but if you send and receive a lot of large file attachments in the course of corresponding with customers and employees, you may reach this limit rather quickly and receive the mailbox full notification.

  2. Log in to the computer with an administrator account.
  4. Click the Windows “Start” button and type “regedit” (without quotation marks) in the Search field. Press “Enter.” Click “File” and select “Export” to create a backup of your registry. Choose a location and filename for your backup REG file and click “Save.”
  6. Double-click “Computer,” “HKEY_CURRENT_USER” and “Software.” Double-click “Policies,” “Microsoft” and “Office.” Double-click “14.0” and “Outlook.” If the “PST” key exists, skip to Step 14. Click “Edit,” in the menu bar, hover over “New” and click “Key.” Type “PST” and press “Enter.” Click “Edit,” hover over “New” and select “DWORD value.” Type “MaxFileSize” and press “Enter” twice.
  8. Use the example in Step 3 to create the following three DWORD values: “WarnFileSize,” “MaxLargeFileSize” and “WarnLargeFileSize.” Click the “PST” key, and right-click “MaxFileSize” on the right. Click “Modify.” The number you type here will reflect your new maximum mailbox size, and must be entered in bytes. As a starting point, 2,075,149,312 bytes is equal to the 1.933GB default limit in Outlook 2010. Type the new maximum size limit in the Value data box. You may wish to double the figure given in Step 15. Click “OK.”
  10. Right-click “WarnFileSize” and click “Modify.” This figure, also entered in bytes, determines the amount of data the mailbox may store. MaxFileSize refers to the mailbox size overall, including internal processes that may increase its size. Choose a figure roughly 90 percent of the value you chose for MaxFileSize. Click “OK.” Right-click “MaxLargeFileSize” and click “Modify.” Type “51,200” in the box and click “OK.” Right-click “WarnLargeFileSize” and click “Modify.” Type “48,640” in the field and click “OK.”

    11. If you don’t feel comfortable modifying the registry, an easier work-around is to create another PST file and move messages into it. Messages in PST files do not count toward your mailbox size quota. If your company uses Microsoft Exchange, Outlook mailbox sizes may be controlled centrally, in which case these steps will not work. Your IT department may need to adjust your mailbox size on the Exchange server. Be frugal in selecting a new mailbox size limit; the larger your mailbox is, the slower Outlook will perform.

  • References
  • Tips

If you don’t feel comfortable modifying the registry, an easier work-around is to create another PST file and move messages into it. Messages in PST files do not count toward your mailbox size quota.

  2. Warnings
  • If your company uses Microsoft Exchange, Outlook mailbox sizes may be controlled centrally, in which case these steps will not work. Your IT department may need to adjust your mailbox size on the Exchange server.
  • Be frugal in selecting a new mailbox size limit; the larger your mailbox is, the slower Outlook will perform.

Writer Bio A writer and proofreader since 2006, B. Steele also works as an IT Help Desk analyst, specializing in consumer and business user tech support. She earned a B.A. in English and journalism from Roger Williams University. Steele also holds certifications as a Microsoft-certified desktop support technician, Microsoft-certified IT professional, Windows 7 enterprise support technician and CompTIA A+ IT technician.
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